You may already be tagging geographical areas whenever you share Fb posts. However do you know you should use geotagging to tag your staff’ location once they clock out and in for work?
Geotagging is a time and attendance software program function that may assist mitigate time theft and enhance time and attendance accuracy.
It’s essential to get your staff’ consent earlier than utilizing geotagging. Study extra about geotagging greatest practices and makes use of beneath.
What’s geotagging?
Geotagging is a function in cell apps, social media platforms, and different applied sciences that seize geographic location knowledge (like latitude and longitude) to actions.
Let’s say you’re in Rome, Italy. You are taking a photograph of the Colisseum in your cellphone, add it to social media, and add a location tag. That is geotagging in motion.
| Warning! Geotagging Issues |
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| Sharing your areas on social media and related platforms can expose your private data and routines. Use warning when sharing geotagged knowledge publicly. |
What’s geotagging used for?
Geotagging has a variety of makes use of, together with:
- Photographs and movies
- Social media
- Posts and opinions
- Maps
- Verifying worker attendance
Employers who wish to mitigate time theft and enhance time and attendance accuracy might go for a time-tracking system with geotagging.
How does geotagging attendance work?
Geotagging worker attendance is the usage of location-based instruments to trace your staff’ clock-in and clock-out areas. How? It tags the geographic areas of the worker’s app (e.g., a cell time and attendance app).
Employers use geotagging to make sure staff are onsite once they clock in for work, mitigating time theft.
Geotagging is particularly helpful in building and different industries the place staff are at particular areas. A geotagging function ensures staff working at totally different work areas are on the scheduled job web site.
A time and attendance system with geotagging sometimes exhibits employers:
- The time staff clock out and in
- A map of the place staff clock out and in from, exhibiting latitude and longitude
Advantages of geo-location tagging in attendance
Do you have to use a geotagging function if it’s accessible in your time and attendance system? The selection is yours, however there are a number of advantages of geo-location tagging.
Advantages embody:
- Elevated accuracy: Guarantee your worker clocks out and in from designated work areas.
- Mitigate time theft: Remove buddy punching and different types of payroll fraud.
- Save pointless prices: Pay staff for time labored and keep away from overpayment.
- Labor legislation compliance: Routinely get proof of attendance areas.
The way to use geotagging attendance in your enterprise
Geotagging can guarantee correct time and attendance monitoring, significantly for distant or field-based staff.
With a bit of planning, communication, and implementation, you may get began with geotagging attendance.
1. Join time and attendance software program with geotagging
Search for time and attendance software program that helps geotagging and integrates with payroll software program.
The system needs to be straightforward to make use of, adjust to privateness legal guidelines, and let staff know geotagging is getting used.
It is best to simply be capable to view your staff’ clock-in and clock-out occasions and areas.
2. Tackle geotagging in your worker handbook
Tackle geotagging for time and attendance, alongside together with your firm insurance policies, in your worker handbook.
Don’t have a handbook but? Think about using Patriot’s HR software program to create an worker handbook tailor-made to the legal guidelines and steering particular to your state and your organization’s wants.
Set clear expectations for workers and guarantee compliance. Clarify key data in your group, together with:
- What’s geotagging?
- Why you’re implementing geotagging
- Advantages of geotagging
- Pointers for workers clocking out and in
- How geotagged knowledge can be saved, used, and guarded
- Firm coverage if an worker refuses to make use of location monitoring
3. Be clear about geotagging
Be open together with your group about geotagging. Let staff know the way and why their location knowledge is used. This builds belief and boosts transparency.
Think about having a gathering or transient coaching session to evaluation geotagging, privateness, and extra. Clarify that geotagging attendance is barely turned on once they clock in and clock out or use the cell app for different related functions.
4. Provide an alternate
It’s essential to obtain every worker’s consent to make use of geotagging. Typically, they need to activate the placement monitoring.
Not all staff could also be comfy with geotagging. Think about if options are an choice for workers who don’t consent to geotagging.
5. Pay attention to expertise limitations
There could possibly be limits to the accuracy of geotagging.
The next can affect accuracy:
- The machine the worker makes use of
- Community availability
- Sign power
- Climate
Have a backup plan in case there are issues with an worker’s potential to make use of the geotagging function.
This isn’t supposed as authorized recommendation; for extra data, please click on right here.